Austin ISD Coordinator Third Base Program
JOB PURPOSE AND RESPONSIBILITY:
Incumbent is primarily responsible for overseeing all aspects of the Third Base Program area for Austin ISD. Incumbent is responsible for the supervision of the staff within specified area. Incumbent coordinates departmental programs through leadership in planning, directing, supervising, and evaluating.
MINIMUM QUALIFICATIONS:
A Bachelor’s degree in education, or a related field from an accredited college or university is required. Three (3) years of related experience is required. Three (3) years of supervisory experience is preferred.
SKILL REQUIREMENTS:
This position requires knowledge of after-school programs, budgets, program evaluation and community resources. Employees in this position must be able to read, write, and speak/communicate in English to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students.
ESSENTIAL FUNCTIONS:
Develop and participate in partnerships with community organizations and other service providers.
Assess school and community needs and develop program activities to meet those needs.
Provide fiscal accountability for program grants and department budget.
Review applications for program vacancies. Conduct interviews and make recommendations for hire. Ensure and approve the completion of required AISD and TXDHHS staffing documents.
Monitor data/assurances as required for program and grant reporting.
Review and approve program expenditures.
Perform administrative duties including oversight of and preparation of necessary reports, processing of payroll, preparation of financial information, accounting for tuition receipts, tracking attendance, inputting data into computer system for record keeping purposes, ordering supplies, etc.
Interact with instructors, program leaders, principals, and District administrators to coordinate programs and communicate information regarding programs, problems, concerns, events, etc.
Oversee and participate in planning, implementing, and evaluating department programs.
Establish basic responsibilities among program staff for organized workflow and problem solving, adjusting, as necessary. Convene work groups for special projects and events as needed.
Participate in development of annual budget for presentation and justification to assistant superintendent, superintendent, and Board.
Provide instruction in the form of policy and regulations interpretation, technical assistance, etc. to staff through discussion and written memoranda.
Understand, implement, and comply with District policies, procedures, laws, and State/Federal regulations, TXDHHS Minimum Standards, and after-school program policies and procedures.
Oversee and participate in program development, grant writing, and developing collaborative partnerships.
Provide feedback on program quality and monitor for accomplishment of goals and objectives.
Continually review development of and improvement to programs performed by staff. Monitor expenditures to ensure that they are in conformity with the annual budget.
Determine training needs and establish or arrange for professional development programs, including seminars, workshops, conferences, etc. Provide personal guidance on curricula and programs development through group and individual meetings.
Provide counseling to staff on professional development matters. Oversee and assist in the development of methods for resolving problems.
Provide an exceptional customer experience for all AISD stakeholders with intentional and professional practices that promote a culture of respect and focus on achieving equitable outcomes.
Oversee the AISD Third Base Child Care Program Summer camp field trip scheduling and transportation process.
OTHER DUTIES AS ASSIGNED:
Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.
PHYSICAL EFFORT AND WORK ENVIRONMENT:
Typically, work is performed in a general office environment, but extensive travel may be required. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position.
PERSONAL WORK RELATIONSHIPS:
This position reports directly to the appropriate supervisor of the department. This position works relatively autonomously, but direction is provided at Program Leader meetings and on an individual basis as needed. Reports, problems, and projects are referred to the department Director for review. Incumbent will have contacts with other Austin ISD employees, and children and/or adults in the public.
